Exporting Deposits

Previous Topic: Exporting Data from ServiceCEO

To export payments - the sales receipts (cash, checks, and credit card payments) you receive from your customers - to your accounting application, follow the directions below.

Click Office Duties from the ServiceCEO Navigator bar. The Office Duties page appears.
Click the Deposit tab.

Note:
If a payment you expect to see appear here is not displayed, verify two things:

The payment has been entered into ServiceCEO
That the customer to whom the payment belongs is assigned to a zone. If no zone appears for the customer's primary address, the payment will not appear in the Deposit tab.

Select the Include check box corresponding to every payment you want to send to your accounting application.
Once all of the deposits you want to export are selected, click Deposit. The Deposit Wizard appears.

Caution!

Tip:
In order to avoid duplicate entries in your accounting application, please be sure that only one person exports deposits from ServiceCEO at a time.

Click Process. The second page of the Deposit Wizard appears. This page summarizes the deposit information and provides you an opportunity to change the account into which you want to insert this deposit.

If necessary, select a new account from the Amount drop-down list on the top line of the Deposit Detail list box. For example, in the screenshot above, the default account is Savings.
If you like, you can enter a note in the Deposit Notes section.
To print out a copy of the Deposit Detail report, select the Print Deposit when finished check box.
Click Deposit. A confirmation dialog box appears.
Click Yes. A success message appears, indicating that the payment information is exported.
Click OK. If you selected the Print Deposit when finished check box, the Deposit Detail report appears for this information.

Deleting Deposits

If you want to remove any item from the this page, select its Include check box and press .

Note that the deposit is only deleted from the Deposit page. For example, if you delete an item from this page, you are not deleting the money from the customer's record - you are only removing from this page.

Caution:
Deleting a deposit from the Deposit page removes it permanently. This means that once you delete an item from the Deposit page, you will not be able to export it to an accounting application at any time in the future. If you are integrated with an accounting application, it may mean that the numbers between the two applications may not match.

If you are not integrated with an accounting application, and have no plans to do so, you can remove all payments from this screen. To do so, clicking the Select All button and either:

Delete the deposits as described above
Click Deposit. Enter a value into the Account field. Normally this would display all of your accounting accounts, but here you can type any value. This will mark all payments as deposited, which locks down the payment information. You will also be given an option to print a deposit slip so that you can, if needed, use the deposit slip to enter information into another accounting package or at the bank at a later date.

See Also: Exporting Data from ServiceCEO

Next Topic: Exporting Sales

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