Employee Work Hours

The work hours dialog box allows you to define an employee’s default work hours. An employee’s work hours are used to assist in job scheduling and to determine payroll.

If an employee is being paid based on their work hours (any time block has a Paid time code Time codes contain attributes that can apply to a particular block of time: Employee Availability, Payroll Eligibility, and General Ledger Account integration. See the Defining Time Codes section of the Implementation Manual for details. associated with it), then the employee will be paid for those work hours by the employee's default role's pay rate. Note that if you are paying an employee for their work hours, the employee's default role must have a payment type of Hourly. If the payment type is Flat Fee or Commissions, the employee will not be paid for their work hours. See the Employee Payroll Setup Tab section for more details.

If the Check employee Work Hours when scheduling and dispatching check box is selected (located in the Scheduling Options dialog box), you may see a warning when you save a job. This warning ensures that you do not schedule an employee to work when they are not available. The conditions that will generate a warning are:

If the job's time falls outside of an employee’s work hours.
If the job occurs during a work hour block that is marked with an unavailable time code Time codes provide three settings to the time blocks to which they are assigned: Employee Availability, Payroll Eligibility, and General Ledger Account integration. See the Defining Time Codes section of the Implementation Manual for details..

You can define an employee's work hours from anywhere within the employee’s record. To access an employee’s work hours, select Tools > Work Hours, press CTRL + H, or simply click Work Hours. You can also right-click an employee from the Dispatch Board and select Work Hours from the pop-up menu. The Work Hours page appears.

Every employee's default work hours are controlled by two things:

The default hours are defined in the Work Week section of the Scheduling Options dialog box. For details, see the Defining Scheduling Options section.
The work hours' default time code Time codes provide three settings to the time blocks to which they are assigned: Employee Availability, Payroll Eligibility, and General Ledger Account integration. See the Defining Time Codes section of the Implementation Manual for details. is controlled by the Edit Time Cards in Office Duties check box of the employee's Payroll Setup Tab. If this check box is selected, the work hours will be defined as On Clock (Available, Paid). If this check box is deselected, the work hours will be defined as Available (Available, Unpaid).

You can edit these default values at any time. See Editing Work Hours, below.

Adding Work Hours

Double-click the half-hour period of time where you want the work hour block to begin. A half-hour increment will appear. This increment will be automatically assigned a time code Time codes provide three settings to the time blocks to which they are assigned: Employee Availability, Payroll Eligibility, and General Ledger Account integration. See the Defining Time Codes section of the Implementation Manual for details..
If necessary, select the time code you want to assign to the work hour block from the Time Code drop-down list. For more on time codes, see the Defining Time Codes section.
Click and drag the top and bottom bars of the work hours box to the employee’s start and end time. Alternatively, enter this time into the Start Time and End Time spin boxes.
Optionally, click into the work hours box to edit or add to its description.
Click Save and Close.

Tip!

Tip:
If you are editing Time Cards (i.e., the Edit Time Cards in Office Duties check box is selected in the employee's Payroll Setup tab), the exact time an employee works for a given day can be adjusted on their time card.

Editing Work Hours

Select the work hours box that you want to edit.
Click and drag the borders of the work hours box so that it encompasses the proper hours OR select the correct hours from the Start Time and End Time spin boxes.
If necessary, select a different time code from the Time Code drop-down list.

Deleting Work Hours

Select the work hours box that you want to delete.
Click . No confirmation dialog box appears. The work hour box is deleted.

See Also:
Overriding Work Hours