Using RTF Note Formatting

Using RTF Formatting

Once Enhanced notes are enabled in the Notes Options dialog box, you can use Rich Text File (RTF) Short for Rich Text Format. RTF is the format used for entering enhanced notes. For more about RTF, please point your browser to http://en.wikipedia.org/wiki/Rich_Text_Format. in your Notes. Opening the appropriate Notes tab will display the RTF controls:

These controls are very similar to the controls for Microsoft^® Word^®. You can select text and press the button to apply the formatting to it. Unusual functions include:

Red wavy line underneath a word. This means that the word is misspelled. Right-click the word and perform any of the following actions:
- Correct the word. Select the word's correct spelling from the list of suggested words.
- Add. Add the word as presently spelled to the dictionary.
- Ignore All. Ignore this word now and throughout the rest of the note.
Show ruler. Select this check box to display a ruler in the top of the note's text field.
Insert File. Click to insert a file or image into the note. To do so: Click the Insert File icon. The Insert Object dialog box appears.
- Click Browse. The browse dialog box appears.
- Navigate to the file or image you want to add to the notes field and select it.
- Click Open. The file you selected appears in the Create from File field.
- Select the Link check box to insert a hyperlink to the selected file rather then attaching the file itself to the note
- Select the Display as Icon check box to display the file or image as an icon.
- Click OK.

Note that a blank object will be inserted if you use the Create New feature to create one of the following objects:

Bitmap Image
Media Clip
MIDI Sequence
Video Clip
WordPad Document

To open the program associated with the object you created, simply double-click this object.

Caution:
Keeping in mind that inserting images may significantly increase the size of your database, be careful where you insert images into your notes. For instance, if you insert an image into a Notes field in a schedule, the image will automatically be inserted into all jobs created by that schedule.

Caution:
Due to a Crystal Reports limitation, any images you insert into your notes will not be displayed correctly on reports. All RTF images will appear as long strings of numbers, which will significantly increase the size of your reports.
We recommend that you do not insert any images into a note field that will be displayed on a report.

See Also: Enhanced Notes Overview